White paper
ContractHero supports DINA with transformation, pioneering spirit and transparency
"ContractHero is a great fit for what we were looking for. The price-performance ratio is excellent. Other tools offering similar performance were significantly more expensive, and ContractHero was simply better."
Ferdinand Neumann
Head of Finance & Controlling DINA Elektronik
95
%
Fewer unplanned extensions / missed cancellations
100.000
€
Savings in the first year through better terms, fewer auto-renewals, and cost control
90
%
Less testing and approval time thanks to standardization and AI analysis
90
%
Less testing and approval time thanks to standardization and AI analysis
Find out how DINA Elektronik modernized its contract processes with ContractHero - and was able to achieve transparency, security and valuable time savings in day-to-day business.
About DINA
DINA Elektronik is an innovative manufacturer of safety and monitoring systems for mechanical and plant engineering based in Rödermark, Hesse. For over 30 years, the company has been developing reliable solutions for securing drives and ensuring functional safety.
DINA is particularly well known for its LÜTZE SAFEMASTER product range, which is used worldwide in industry. With a high level of technical expertise, certified products, and a clear focus on safety, DINA supports its customers in implementing modern machine directives. Customers appreciate the practical advice, the "Made in Germany" quality, and the individual support.
Ferdinand Neumann
Head of Finance & Controlling DINA Elektronik
Challenges
Overview
Contracts are unstructured and difficult to find
Unclear costs due to the use of various IT tools
No overview of deadlines and optimization potential
DINA in an interview
How could ContractHero DINA convince?
ContractHero convinced me because it offered exactly what we were looking for. We needed a digital, online, user-friendly and cost-efficient solution for our contract management that would not cause any resistance from users. The personal contact with ContractHero's team, especially with the Customer Experience team, created trust and made us feel that ContractHero is a reliable partner for a medium-sized company like us. The willingness to accept our ideas and suggestions, as well as the customizability of the tool in a user-friendly way, were also compelling factors. Overall, ContractHero meets our requirements in terms of functionality, pricing and partnership, which is why we chose this solution.
"The big advantage of ContractHero is that you can get the right contract data in just 1-2 minutes."
Ferdinand Neumann, Head of Finance & Controlling DINA Elektronik
What makes working at DINA so exciting?
The company has undergone an impressive transformation; from a classic medium-sized company to a modern and innovative player in the industry. This change creates exciting opportunities for employees who want to be actively involved in the development and implementation of solutions. The pioneering spirit of the company, the strong growth, the introduction of modern working methods such as holocracy and the importance of the manufactured products for safety and efficiency in various industries contribute to the attractiveness of working at DINA.
What is the process when someone uses ContractHero?
The use of ContractHero at DINA was done in several steps. Initially, contracts are uploaded by sending them to a dedicated mailbox. With the automatic forwarding to ContractHero, the contract analysis is then performed by the AI. In the next step, a dedicated person has the task to take care of contract management and monitoring of e.g. deadlines once the contracts are in the system. Particularly helpful here are certain features of ContractHero, such as the contract overview and the modular structure for different types of contracts.
What's the best part about working with ContractHero?
The use of ContractHero at DINA was done in several steps. Initially, contracts are uploaded by sending them to a dedicated mailbox. With the automatic forwarding to ContractHero, the contract analysis is then performed by the AI. In the next step, a dedicated person has the task to take care of contract management and monitoring of e.g. deadlines once the contracts are in the system. Particularly helpful here are certain features of ContractHero, such as the contract overview and the modular structure for different types of contracts.
"We rely on ContractHero to support us on our path to professionalization and scaling."
Ferdinand Neumann, Head of Finance & Controlling DINA Elektronik
You've been a customer for a while, how's it going?
We have been using ContractHero for just under a year and are thoroughly satisfied. We were particularly impressed by the uncomplicated and personal introduction, especially the direct exchange with Gerry. Instead of having to deal with training documents, we were able to familiarize ourselves directly with the tool and get to know it. We especially appreciate the quick analysis, the access to contract information, and the seamless integration. Even as we grow, ContractHero can easily keep up. With its versatile packages and customization options, it has proven to be a flexible and scalable tool that optimally supports our areas of responsibility.
"What we didn't want: this is an online tutorial, get used to it. Ideas and feedback are gratefully received at ContractHero. We have the feeling that you are a good and reliable partner for a medium-sized company."
Ferdinand Neumann, Head of Finance & Controlling DINA Elektronik
How ContractHero solved our problems
Structure and findability: Clear organization and improved findability thanks to structured management
Transparency: Contract information can now be accessed with just a few clicks
Contract analysis: Contract data is read in seconds and stored in the system
Compliance with deadlines: The platform facilitates the monitoring and compliance with contract deadlines
Process optimization: Access to metadata has led to more efficient contract management
Cost control: ContractHero provides clarity on contract costs, enabling the comparison of terms and conditions for different (IT) tools
Ferdinand adds: Thanks to ContractHero, we have significantly improved our contract management. Contracts are now structured and easy to find, deadlines can be met without any problems, and our processes have been optimized. We have regained control over some costs and can easily compare terms and conditions for IT tools. ContractHero has revolutionized our contract management and enables us to work efficiently and transparently.
"ContractHero is a great fit for what we were looking for. The price-performance ratio is excellent. Other tools offering similar performance were significantly more expensive, and ContractHero was simply better."
Ferdinand Neumann, Head of Finance & Controlling DINA Elektronik
What's next for DINA?
We strive to continue to be a pioneer, constantly digitizing and transforming our company. We do the same with our product range, offering modern, digital and intelligent security solutions. Our goal is to further professionalize ourselves, create optimal structures and processes, and thus continue to be a pioneer in smart security!
Recommendations
Top rated on OMR Reviews, Trusted, G2, and others
Our customers value ContractHero for efficiency, reliability and first-class support.
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A clear overview of your contracts in 30 minutes – live in the demo
Frequently asked questions
How does ContractHero improve contract search and access to contract data at DINA?
Before ContractHero, DINA lacked a clear overview of its contract portfolio. With ContractHero as its contract management software, contracts are now available centrally in a contract overview. According to DINA, contract data can now be accessed in 1 to 2 minutes. This reduces the effort involved in searching for contracts and speeds up decision-making in finance teams.
How does deadline management work at DINA, and how are notice periods reliably adhered to?
ContractHero uses AI contract analysis to read terms, notice periods, and renewal clauses and stores them as contract data. Deadline management sets reminders and makes deadlines visible. This makes monitoring easier to plan and reduces the risk of missed cancellations.
How does the process work at DINA, from contract receipt to deadline monitoring?
DINA uses a central mailbox for incoming contracts. Contracts are automatically forwarded to ContractHero and evaluated using AI analysis. A responsible person then takes over contract management in the system. This includes keeping track of deadlines, optimization potential, and maintaining the contract overview.
Why is contract management particularly important for DINA as a manufacturer of security and surveillance systems?
DINA develops safety and monitoring systems for mechanical and plant engineering. In this environment, verification, clear responsibilities, and reliable processes are essential. Digital contract management with contract search, deadline management, and structured documentation helps to reliably implement requirements in day-to-day business and transparently control costs from contracts.
