Digital contracts, automated workflows, 100% digitalization, 20% time savings. Find out how Schüttflix optimizes its contract management with ContractHero, relieves the legal team and improves collaboration between departments. Centralized digital filing, automated workflows and structured deadline management make contract management more efficient and transparent.
Schüttflix is the first digital logistics hub for bulk goods in Germany. The company relies on an innovative app solution to make the transportation of construction materials efficient and transparent. With a growing network of partners and customers, the management of contracts is becoming increasingly important.
A digital solution was therefore essential to minimize the administrative effort and make workflows more efficient. Schüttflix has been relying on ContractHero for four years to simplify contract management and ensure transparent, smooth collaboration across all departments.
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Schüttflix works with numerous partners, suppliers and service providers, but the lack of centralized storage of contract documents makes collaboration between departments difficult. Since contracts are not digitized and stored in a structured manner, it is complicated to access important contract details quickly and in a decentralized manner and to collaborate efficiently.
The administrative workload for the legal team is high, as deadlines, extensions and contract details are managed manually. Without a digital solution, there is a lack of transparency and efficiency, as every contract conclusion or contract review involves a high level of coordination. Lukas Berg, Legal Counsel at Schüttflix, describes the challenge: "It quickly became clear to us that we needed a digital contract management system that would provide an overview and enable everyone involved to work together." The lack of structure not only makes day-to-day work more difficult, but also increases the risk of errors and missed deadlines.
A major problem is the lack of structured deadline management. Without a centralized, automated solution, contract extensions or notice periods are often inadequately documented and not reliably tracked. This increases the risk of unwanted extended terms or missed termination options, which can result in financial disadvantages and long-term commitments.
"The big problem with Schüttflix was that before we started working with ContractHero, we didn't have a system at all. We had Excel spreadsheets with deadline management and they weren't sufficiently maintained."
Schüttflix uses ContractHero's import and export function to efficiently digitize contracts and store them centrally. Lukas Berg, Legal Counsel at Schüttflix, describes the process as particularly straightforward: "The process with ContractHero was very simple because, as a digital logistics platform, we have all contracts stored digitally anyway. That's why we were able to upload them to ContractHero immediately using drag and drop." Thanks to the central storage, all teams now have access to contracts across all locations, which makes collaboration between departments much easier and reduces delays.
With ContractHero, Schüttflix can significantly reduce the effort required for manual contract management. Contracts are stored centrally, automatically assigned to the responsible teams and organized in a structured workflow. Superfluous work steps are eliminated, which noticeably shortens processing times. Clear responsibilities ensure that all relevant departments have access to up-to-date contract information at all times. A standardized approval process is seamlessly integrated into the existing workflows of Schüttflix.
Thanks to ContractHero's integrated deadline management, all contract terms are now automatically recorded and linked to individual reminder cycles. Relevant teams receive early notifications about upcoming termination or renewal deadlines. This prevents unexpected contract extensions and missed termination deadlines. The deadline reminders can be set flexibly and adapted to company-specific processes. Thanks to the automatic synchronization of all relevant contract data, deadlines can now be managed proactively without the need for manual effort. This gives the legal team and the responsible specialist departments more security and scope for planning.
By using ContractHero, Schüttflix is digitizing its contract management and achieving a digitization rate of almost 100%. The central management of all contracts facilitates access, improves transparency and enables the teams to access up-to-date contract information at any time - a decisive advantage for efficient collaboration. At the same time, the legal team saves 20% of its working time, as important contract details are immediately available and editing processes run much faster thanks to automation.
Deadline management is now also optimized: Overlooked termination or renewal deadlines are a thing of the past. Thanks to automatic recording and notification, Schüttflix acts proactively, avoids unnecessary costs and makes contract management even more efficient.
"What is particularly relevant for us is that we have now networked the departments with each other much more easily and they can also work together much more easily with ContractHero."
By using ContractHero, Schüttflix has not only digitized its contract management, but also improved collaboration within the company. Automated processes, structured deadline management and the user-friendly software ensure greater efficiency and transparency.
Schüttflix shows that digital contract management is far more than just an administrative task - it is a strategic tool that supports growth, efficiency and business success in the long term. ContractHero is therefore an ideal solution for any legal department that wants to manage and optimize its contracts efficiently.
"I definitely recommend that people who watch this video just give ContractHero a try and see how easy this tool works."
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